Policy key definitions:
“Sophia Pregnancy Loss Support”, “SPLS”, "I", "our", "us", or "we" refer to the Sophia Pregnancy Loss Support, registered charity number 1171082.
"you", "the user" refer to the individulas using this website.
GDPR means General Data Protection Regulations.
Cookies mean small files stored on a user’s computer or device.
Processing of your personal data
Under the GDPR, which comes into effect from 25th May 2018, we control and / or process any personal information about you with your permission. We endeavour to be as transparent with you as possible and ensure that you feel in control of the data that we have about you. Keeping your personal data safe and secure is of upmost importance to us.
Information we hold about you
When you fill out a form on the website or make a donation to our charity, we are able to access some of your personal details, such as name, email and address. Additionally, when you place an order from our online store, we need to process your personal data to ensure that we can fulfil your order. You are responsible for disclosing this information to us. Should any of your details change, it is your responsibility to update the information we hold about you; please email Sophiagroup16@gmail.com.
Cookies that we use are;
Strictly necessary cookies. These cookies are required for the website to operate. They include the use of the online store and the make use of e-billing services.
Experience enhancing cookies. These are not essential but enable the full functionality use of the website.
Sophia Pregnancy Loss Support uses Google Analytics to gain statistics from their website. This does not tell us any specific details, such as name or address, but it allows us to make observations about how many people have visited our website, which pages they look at and how long they spend on each page. We use this information to see which parts of our website are most popular and to help improve our services.
SPLS use a variety of social media platforms to raise awareness, including but not limited to, Facebook, Twitter and Youtube. Whilst identifiable personal information can be accessed, we make no use of this without the explicit permission of the individual. Should personal data be extracted from any social platform, this will not be done without consulting the individual/s first.
Data security and protection
We ensure the security of any personal information we hold by using secure data storage technologies, like encryption and password protected devices.
Disclosure of personal data
Sophia Pregnancy Loss Support will not disclose any of your personal data to third parties without your explicit permission. The only exception to this may be if there is a legal obligation to do so. Our charity uses Virgin Money Giving, Paypal and Wix.com’s online store. When using these to make a donation or order from us, these websites request your personal information. We only use this to fulfil your request and we do not pass it on to others. Once we no longer require the information, we remove it from our systems.
In accordance with the General Data Protection Regulations, you are able to access the personal data we hold about you. Where applicable, we will provide a written copy of the information we have on record within one month unless the request is numerous, in which case this may be extended to two months. SPLS will do everything possible to verify your identity before fulfilling the request.
You are entitled to ask for personal data to be removed, rectified or restrict processing. All of these requests should be emailed to Sophiagroup16@gmail.com. You can also read more about your rights in detail here or in our Policy and Procedures Document.
SPLS will review each of our policies annually. Any changes will be immediately updated on our website and will be in accordance with the most recent Data Protection Regulations.